The Chief of Staff is a full time Professional/Administrative position reporting directly to the Executive Director of The Hormel Institute and will have authority to represent and make business-related decisions, in consultation and as delegated by the Executive Director. This position directly supervises the following 5 areas:
• Administrative Office (Human Resources, Accounting/Finance, Purchasing, Compliance – [5 direct, 1 indirect]) • Maintenance (Mechanical, Building & Grounds– (1 direct, 6 indirect)) • Research Support Services (IT/Helpdesk, Networking, Supercomputing, Library, Shared Equipment, Safety Training– (1 direct, 3 indirect)) • Animal Care Program (1 direct, 4 indirect) • Communications and Development (1 direct, 2 indirect)
30% Operations Management Responsible for The Hormel Institute operational work plan and service level agreements. Plan, implement, and track budget that aligns with operations work plan and support needs. Ensure appropriate operations and academic research support. Establish and manage a compliance program for The Hormel Institute.
30% Leadership and Strategic Plan Management Chief of Staff is a member of The Hormel Institute Executive Staff and works closely with the Executive Director and Hormel Institute managers to create and implement The Hormel Institute’s strategic plan and yearly goals. This position also has primary responsibility to ensure proper Institute support to complete day-to-day work as well as larger strategic initiatives. Activities in support of this include, but are not limited to the following: • Develop and implement strategic plan; • Promote leadership vision and values; • Execute strategic plan and align resources: • Promote strong employee engagement practices and a positive work environment that supports consistency throughout the organization's strategy and operational methods; • Maintain a climate that attracts, further develops, and motivates top quality employees/talent.
20% Staff Supervision and Evaluation Primary responsibility for operations personnel management. Activities in support of this include, but are not limited to: sourcing and hiring new employees as needed; regular feedback and interaction with each employee; employee development and annual performance reviews based upon individual and team goals.
10% Relationship and Stakeholder Management Manage and grow relationships within and outside of The Hormel Institute. Represent Executive Director and make business-related decisions, in consultation and as delegated by the Executive Director. Facilitate collaboration and strengthen internal and external communications for The Institute. Manage complex and sensitive personnel and key stakeholder issues. Activities in support of this include: • Aim to engage and influence internal and external communications, while understanding the audience to share important information in a timely manner • Promote healthy collaborative relationships between all internal stakeholders • Work closely with Human Resources to ensure that personnel issues are handled in a timely and professional manner and addressed according to University policy • Disseminate information to all stakeholders concerning business-related decisions to promote inclusivity within The Hormel Institute
10% Policy, Process and Project Management Responsible for monitoring and management of all applicable Hormel Institute and University of Minnesota policies and procedures as well as identifying, initiating, and overseeing implementation of institute-wide process improvements. Activities in support of this include but are not limited to the following: • Uphold compliance with regulations, laws, and institutional policies and procedures; (move to compliance section) • Provide leadership, approval and project management for operations process improvements; • Lead development, implementation, documentation and updates of processes and policies; • Ensure that projects and policies are implemented in a timely manner; approve analytical and tactical strategies for developing and implementing new projects
The Chief of Staff will work with each staff supervisor to set goals, measure progress, and ensure accountability. Under the leadership of the Executive Director and various resources including boards, internal and external stakeholders, and other University faculty and staff, the Chief of Staff will participate in future planning processes for the Institute. This position will help to manage and periodically reevaluate the strategic plan. The Chief of Staff will be responsible for promoting organizational culture and maintaining a healthy work environment, including the development of departmental best practices. This position will have various degrees of participation in operations, finance and accounting, recruitment, special projects, and other areas as needed.
Required: BA/BS in business related field and 10 years of relevant experience including 6 years supervisory
Preferred: • Advanced degree in business (MBA) or related field • 4+ years of experience working in a research institution or other academic research environment • 4+ years of executive or senior management • Experience supervising a small homogeneous department or larger process-oriented area whose members perform like activities • Experience with developing and managing budgets, and interpreting financial reports • Exceptional verbal and written communication skills • Ability to embrace and manage change during periods of growth and expansion
Internal Number: 333444
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.